To enable a Meeting Room within a Queue, make sure you have first setup your meeting room. Then simply go to the Queue you want to enable the meeting room(s), navigate to the "Meeting Room" section and toggle on the Meeting Room for the Queue. Once completed, this Meeting Room will automatically be added to your Queue and the Room will be booked whenever a meeting is booked thru this queue.
If you do have Meeting Rooms enabled, we will only show the times in which both your Assignee and the Rooms are available.
Meeting Room Algorithm
When you have multiple Meeting Rooms within a Queue, we provide you a choice into how we should prioritize the bookings into the Meeting Rooms:
- Advanced Round Robin - This option will evenly distribute the meetings across the available Meeting Rooms
- Based on priority - This option will try to fill up the 1st Room in the List of Rooms and then the 2nd and so on. We'll try to fill up the 1st room before booking into the next. If only 1 Room is available at the time the prospect or rep selects, we will allow you to book into the 2nd, 3rd, 4th, ..., xth Room since the time slot may have already been taken for the 1st Room in the list.
You have two meeting rooms at your upcoming event - now how do you make sure that you avoid double bookings and these rooms are being booked with every event? Simply turn them on in the queues as you wish and you’re good to go!
No more migraines trying to sort out which meeting can go where and when. Chili Piper will manage this automatically for you even when meetings need to be rescheduled!